Tenderbolt
AI RFQ automation software

RFQ automation software: respond faster, win more supplier deals

Your inbox fills with RFQs. Your team fills in spreadsheets. Tenderbolt changes that. Drop an incoming RFQ — from a single-line price request to a complex multi-line BoQ — and get a structured, accurate draft response in minutes. Built on your product data, your pricing logic, your past responses. Not the internet's.

Tenderbolt helps supplier teams respond to RFQs with AI

What is RFQ automation software?

RFQ automation software helps supplier teams respond to Requests for Quotation faster and more accurately. When a procurement team sends you an RFQ — a structured request for pricing, specifications, and delivery terms — your team needs to respond quickly with accurate, traceable information.

Traditional RFQ responses mean digging through old quotes, chasing colleagues for updated pricing, and reformatting documents from scratch every time. RFQ automation software replaces this with an AI system that reads the incoming RFQ, maps every requirement against your knowledge base, and generates a complete, structured draft response. Tenderbolt customers cut RFQ response time by 70% on average.

The most comprehensive AI tool for RFQ responses

From extraction to draft, Tenderbolt simplifies every step of your RFQ response workflow.

Without Tenderbolt

  • Manual analysis and extraction, line by line

  • First draft via copy-paste from old quotes

  • Pricing accuracy depends on who's checking

  • No traceability — hard to audit later

  • Response consistency varies by team member

  • No measurable time savings

With Tenderbolt

  • Automatic analysis and extraction — all formats, all tabs

  • First draft generated from your knowledge base

  • Pricing accuracy grounded in your current catalogue

  • Full traceability — every line links to its source

  • Consistent responses across every submission

  • 70% average time saved per RFQ

How Tenderbolt automates your RFQ responses

A three-step workflow: extract from any format, generate from your knowledge base, review and send.

Step 1 — Drop in the incoming RFQ

  • Upload the document however it arrives — PDF, Word, Excel workbook, multi-tab spreadsheet, or portal export. Tenderbolt extracts every line item, technical specification, quantity, compliance requirement, and deadline automatically. No manual reading. No missed requirements.

Step 2 — Generate from your knowledge base

  • Every answer draws from your product catalogue, approved pricing, past quotes, and specifications — not generic AI output. If a detail isn't in your knowledge base, Tenderbolt flags it as unknown rather than inventing it. Your commercially sensitive data never trains a shared model.

Step 3 — Review, refine, and send

  • Your team reviews the structured draft, makes pricing calls, and sends. Every line links back to the source it came from — your catalogue entry, your past quote, your approved specification. Full traceability before anything leaves your desk.

Built for the teams that live in supply chain and supplier-side procurement

Tenderbolt automates RFQ extraction, first-draft generation, and traceability — so your teams respond in hours rather than days, without growing headcount.

Supply chain teams

Manage high-volume RFQ flows across multiple product lines, with consistent quality.

Manufacturing and distribution

For manufacturers and distributors, RFQ response speed directly affects order conversion.

B2B service providers and integrators

For B2B service providers and integrators, respond to enterprise-client RFQs in any format.

Use case - Supplier teams

Team in a video conference meeting

Industry research shows 35–50% of deals go to the vendor who responds first. Tenderbolt gives you that structural advantage by automating extraction and first-draft generation.

70%

reduction in RFQ response time

Ready to respond to every RFQ faster?

See how Tenderbolt handles RFQs from analysis to submission — in a 30-minute demo tailored to your team.

Frequently Asked Questions

Your questions about RFQ automation software for supplier teams, answered.

RFQ automation software helps supplier teams respond to Requests for Quotation faster and more accurately. It reads incoming RFQ documents automatically, extracts all requirements, maps them against the organisation's knowledge base — product catalogue, past quotes, approved pricing — and generates a structured draft response. Unlike generic AI writing tools, purpose-built RFQ automation software like Tenderbolt draws exclusively from your own data, ensuring every answer is traceable, accurate, and consistent with your commercial position.
SAP Ariba, Coupa, Jaggaer, and similar platforms are built for procurement teams issuing RFQs to suppliers — they help buyers manage the sourcing process. Tenderbolt is built for the other side: companies receiving RFQs from their clients and needing to respond quickly and accurately. If your team gets RFQs in your inbox and needs to respond, Tenderbolt is the right tool.
Tenderbolt handles RFQs in any format: PDF, Word, multi-tab Excel workbooks, portal exports. It detects requirements across complex document structures automatically — including BoQ spreadsheets with hundreds of line items, technical specification annexes, and compliance requirement tables. It also handles RFIs, RFPs, and security questionnaires.
Tenderbolt flags it explicitly — it never invents or interpolates missing information. When a requirement maps to nothing in your knowledge base, it marks the field as "requires input" and routes it to the right team member. This is a fundamental design choice: your responses are only as confident as your data.
All data is encrypted in transit and at rest, stored in EU infrastructure, and strictly siloed by organisation. Your pricing, your margins, and your specifications are never shared with other customers and never used to train a shared AI model. Fully GDPR-compliant.
Most teams are generating their first RFQ response drafts within a day. Upload your knowledge base — past quotes, product catalogue, pricing documents, approved specifications — configure your workflow, and you're ready. No lengthy implementation required.
Yes — for a simple reason. According to industry research, 35–50% of deals go to the vendor who responds first when offerings are comparable. When Tenderbolt handles the extraction and first-draft generation automatically, your team responds in hours rather than days — giving you a structural advantage over competitors still doing it manually.